2025-02-11: Committee Meeting Minutes

In Attendance:

• Fr Simon
• Ts. Marina
• Ts. Sherry
• Sally
• Mary
• Morcous

List Finalization:

• Fr Simon to follow-up with priests at the priest meeting next week (via administrative meeting, or 1:1). Ts. Sherry to follow-up with them as well
• List should be finalized by end of next week

Coordinator Zoom Meeting with HE:

• Fr Simon to ask HE for a time that HE can meet with the General Coordinators on Zoom
• HE can give his vision for the role of the General Coordinator, and how the annual meeting falls into that role
• We can provide a general structure for the meeting and emphasize that it will have an Administrative portion which is a chance to hear and give feedback in the presence of HE Anba Youssef
• The meeting would be used to encourage people to register
• Tentative Structure
  • HE to open with his vision for the role of the Sunday School Coordinator
  • HE to discuss the importance of the annual meeting
  • Fr Simon to discuss the structure of the meeting
    • Including the Administrative Portion as being a forum for Service Coordinators and an opportunity to discuss their challenges and needs with HE present and importance of feedback in advance (as available)
    • Including the Educational Topic, Pastoral Topic, Spiritual Topic and the importance of their feedback for the theme

Coordinator Meeting Structure:

• Administrative Portion
  • Ask HEMY and HGBB and HGBG if they have agenda items for an administrative meeting
  • Ask Coordinators for feedback or questions to bring up in administrative meeting
• Unifying theme for the three topics:
  • Educational Topic
  • Pastoral Topic
  • Spiritual Topic
• Potential Themes
  • Life as a youth - What is distracting our youth outside? Why are they lukewarm about their spiritual life? How can we attract them to spiritual life and the Church?
  • Linking service back to liturgy - How are my church's services linking back to the liturgy? How is my sports ministry, Sunday School, etc. linking back to the Liturgy?

Communication with General Coordinators:

• Need to make a new Signal Group with General Coordinators
  
• Communicate to them about the Zoom Meeting
• Ask them for feedback or questions to bring up in administrative meeting (future)
• Ask for feedback about unifying theme (Ts. Marina to create the form)

Actions:

• Fr Simon & Ts. Sherry - follow-up with priests at priest meeting
• Ts. Sherry - create new Signal Group
• Fr Simon - contact HEMY about Zoom meeting with Coordinators
• Ts. Marina - to make Google Form for collecting theme ideas - "What are the biggest struggles that you face in your capacity as the general Sunday School Coordinator and what topics would be valuable to discuss in the Coordinator Meeting? Which topics could we address that would help advance the service in your church the most?"