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2025-03-25: Committee Meeting Minutes

Potential Topics

Pastoral Topics

  • Engaging Parents
  • Engaging Servants
    • Overcoming Barriers to Becoming an Engaged Servant
  • How do you build connections with new servants? How do you encourage building connections with those being served?
  • How to establish and grow a SS Program
    • Potential Speakers to be recommended by HEMY from experienced coordinators
  • How to deal with servants at the different stages of their life (e.g. winter)
    • Potential Speaker: Fr John Ghali

Educational Topics

  • Staying Current in the Modern Era (e.g. AI - potential speaker: Jan Guirguis (St Rebekah))
  • How to tailor a common diocese curriculum to the needs of the church, the needs of the place and time, etc. (potential speaker: Dr. Mary M Soliman)
    • Teach servant coordinators how to train their servants to make the curriculum work across place and time, needs, etc.

Spiritual Topics

  • Spiritual Warfare - what kinds of warfare, temptations, struggles, are common to the role of General Coordinator
    • Fr John to reach out to their graces to request them to give spiritual topic

Administrative Meeting

  • Need to harvest ideas (from our Zoom Meeting, from the Feedback Form, etc.) to prepare for the Administrative Meeting
    • Common Database - maybe we need to discuss SUS Portal (potential speaker: Sandy Naguib)
    • Mentorship Program - put that to Sayedna
Potential Themes

Seasons of the Service

  • What are the seasons in the service of the Church? Spring, Winter, Summer, etc. - this could be relevant to both small churches and large churches
  • Small Churches might be in the Fall - maybe there are growing pains and they're in Winter - maybe they're at the medium size where they have sufficient servants and not too large classes and it's spring - maybe they're a big church starting to feel the difficulties and they're in summer, etc. 
    • Need to flesh out the seasons
  • Much of the feedback came from smaller churches or new coordinators - we may want to get some experienced coordinators (with guidance from HE) who started the Sunday School program, grew it until it was successful, etc. to give some feedback and wisdom about how to develop a program - what are the spiritual components? What are the educational and administrative and pastoral components
Scheduling
  • Friday: Administrative Meeting
  • Saturday: Educational and Spiritual Topics (3 hours each)
    • Breakout Groups? Scenarios?
  • Sunday: Pastoral Module (two people @ 1.5 hours each)
    • Not lectures, but some other format (e.g. panel discussion, etc.)
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