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2023-09 Meeting Agenda

Announcing Moallem's Retirement
  • Carefully crafted message highlighting the long and fruitful partnership between us and wishing him best going forward
Grading
  • In lieu of a cantor for this semester (potentially this year), who will be responsible for grading?
    • What criteria can we establish?
    • What about Oral Exams and Exit Exams?
Academic Affairs
  • Need to discuss clear guidelines on handling things like:
    • Missing Oral Exams
    • Failing a class (not submitting > 1 assignment)
    • Repeating a Semester (Spring vs Fall - what does Oral Exam look like if a student failed the Spring but passed the Fall? Does it make sense that they would be tested on Spring assignments and THEN repeat the Spring?)
Course Development
  • Follow up on Liturgics Course
    • Did Fr Victor start recording the next lectures?
    • Do we have assignment/exam for the course?
  • Suggestions from students
    • One student was looking for a resource for the service of the deacon - when to hold the censer and how, holding up the cross, etc. The things HE Metropolitan Youssef was mentioning during his lectures at convention. Is this something we can develop a course for?
  • Look into alternative LMS's
    • Canvas?
Admissions
  • We are now able to accept new admissions in the Spring. We can start to advertise for this, and collect $300 for the Spring semester (which will not include a convention)
Cantor
  • Discuss who we can get and pros/cons
  • Potentially reach out to a Moallem
Didymus
  • What does Didymus look like for us? What is the format, frequency, modes of contact, etc.
    • Is our program plan acceptable to Didymus Cairo?
  • Which Cantors can we recruit?
    • What will we pay them?
  • What will be the cost?
  • Do we maintain two programs side by side?
  • Share findings from ACTS Info Session
Advertising and Social Media
  • Needs a dedicated servant
  • That servant needs to understand the program, be able to answer questions, attend the meetings, etc.
  • Instagram, Twitter, Facebook
  • What does Advertising look like with the Didymus Route
Committee Member Roles
  • Establish dedicated roles for each person (e.g. "Curriculum Development" - "Public Relations" or "Social Media" - "Admissions and Academic Affairs" - "Instructor Liaison") to help with separation of responsibility
  • Identify how many additional servants we need for Asaph
The Role of Asaph in the Diocese
  • Is HE interested in their being a central organization for deacons, hymns classes, hymns, etc. in the diocese?diocese (or in Florida)? Does Asaph want to attempt to fill that gap or play that role?
    • Deacons Coordinators group/conference/meeting
      • Similar to the one for Servants Coordinator... HG Anba Basil mentioned to me in 2022 that he would be interested in starting something like this for Deacons Coordinators
    • Standardization of hymns
    • Hymns Contests (versus what is coming out of the SMF Books which is so sad...)
    • Hymns CampCamps
    • Priest Hymns
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